Please complete and submit the tour plan at least 21 days in advance to ensure your council has enough time to review the plan and assist you in updating the plan if it is found defective. When the review is complete, the second half of the plan is returned to you to carry on your travels. 
 
A tour plan must be submitted for council review for:

• Trips of 500 miles or more
• Trips outside of council borders not to a council-owned property
• Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event
• When conducting the following activities outside of council or district events:  Aquatics activities (swimming, boating, floating, scuba, etc.);  Climbing and rappelling;  Orientation flights (process flying plan);  Shooting sports;  and any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.).

Insurance
All vehicles MUST be covered by a public liability and property damage liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed. BSA recommends that coverage limits are at least $50,000/$100,000/$50,000. Any vehicle carrying ten or more passengers is required to have limits of $100,000/$300,000/$100,000. In the case of rented vehicles, the requirement of coverage limits can be met by combining the limits of personal coverage carried by the driver with coverage carried by the owner of the rented vehicle. All vehicles used in travel outside the United States must carry a public liability and property liability insurance policy that complies with or exceeds the requirements of that country.